As Turn5's Special Events Intern, you'll help plan and execute Auto Show Week, a major annual event series. You'll participate in creative brainstorms, assist with event logistics, coordinate vendors, and support the execution of three signature events. This internship offers hands-on experience in large-scale corporate and automotive event production.

Responsibilities

Participate in creative brainstorms and help develop themes, activities and memorable guest experiences
Research and share ideas for event décor, prizes, giveaways, employee gifts and interactive activations
Help select food and beverage options and provide input on event menus
Assist with the development of creative signage, displays, event materials and communications
Take the lead on assigned projects, with guidance from the events team, and help carry them from the initial idea through event-day execution.
Participate in strategy and planning meetings, contribute ideas and help document decisions and next steps
Research, evaluate and help secure vendors for entertainment, décor, rentals, food, tents, security and other event needs
Communicate directly with Turn5’s partners and vendors regarding event details, donations and sponsorship opportunities
Serve as a point of contact for hired vendors and help manage timelines, deliverables and event-day expectations
Collaborate with internal teams including Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development and Finance
Help create operational plans and easy-to-follow instruction sheets for different event areas
Maintain project checklists, track deadlines and follow up with team members and vendors to keep plans moving
Support employee communications, registration and travel coordination
Help lead setup during the days leading up to Auto Show Week and see months of planning come together in real time
Coordinate event logistics and serve as hands-on support during each event
Help solve unexpected challenges and make quick adjustments when plans change
Assist with post-event inventory, budget reconciliation and expense reimbursements

Requirements

Previous event planning, hospitality, marketing or project coordination experience is preferred but not required
Completion of one prior related internship is preferred
Open to students of all majors with an interest in event planning, marketing, hospitality, communications or related work
Creative thinker who is comfortable sharing ideas and opinions
Strong organization, communication and interpersonal skills
Ability to manage multiple priorities and stay calm in a fast-paced environment
Willingness to take ownership of projects, ask questions and follow through
Detail-oriented, dependable and excited to be part of a collaborative team
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Ability to lift up to 30 pounds
Reliable transportation to Turn5’s office in Paoli, Pennsylvania and to event locations
Applicants must be available in person for all four days of Auto Show Week:
Thursday, April 29, 2027: Annual Meeting and Reception
Friday, April 30, 2027: Vendor Dinner
Saturday, May 1, 2027: throtl Throwdown
Sunday, May 2, 2027: throtl Throwdown rain date, if required
Applicants must also be available for scheduled setup days and occasional venue visits in the weeks leading up to the events.