Sr. Event Executive

Responsibilities

• Support the project lead in building strong client relationships and delivering an exceptional client experience.
• Understand client objectives and requirements to support successful event delivery.
• Respond proactively to client requests and resolve issues to ensure high levels of satisfaction.
• Build positive relationships with preferred suppliers and support commercial negotiations.
• Adapt communication and delivery approach to meet the needs of each client and project.
• Support the planning and delivery of multiple event and exhibition projects from inception through completion.
• Maintain project plans, timelines, documentation, and planning tools to ensure accurate project coordination.
• Coordinate suppliers, logistics, venues, and operational requirements to support successful event delivery.
• Assist with event setup, on-site delivery, and post-event activities while maintaining quality standards.
• Support budget management by monitoring project costs and identifying cost-saving opportunities.
• Ensure administrative tasks, documentation, and project records are completed accurately and on time.
• Prioritise competing deadlines and manage multiple projects effectively.
• Support project budgeting through expense tracking, payment scheduling, and financial administration.
• Process purchase order requests accurately and within required timelines.
• Maintain accurate financial records, including invoices, receipts, contracts, and supporting documentation.
• Ensure project financial information is current and organised to support reconciliation and reporting.
• Build strong working relationships with colleagues, clients, suppliers, and stakeholders.
• Communicate professionally in all internal and external interactions.
• Maintain exceptional attention to detail while meeting deadlines and project commitments.
• Share knowledge and provide support to colleagues to contribute to overall team success.
• Represent the business professionally at industry events, trade shows, and networking opportunities.

Requirements

• Must-have - 3+ years’ experience in event management, exhibitions, or experiential marketing
• Proven experience supporting end-to-end event delivery
• Strong organisational and project coordination skills
• Ability to manage multiple projects simultaneously
• Experience working with suppliers and managing logistics
• Confident client communication skills
• Experience supporting event budgets and financial tracking
• Strong administrative accuracy and attention to detail
• Competent in Microsoft Office (Excel essential)
• Experience managing project folders, documentation and timelines
• Comfortable tracking budgets and payment schedules

Nice to have

• Nice-to-have (not required) - Experience in B2B tech events
• Experience supporting exhibitions or international events
• Experience negotiating with suppliers
• Experience attending trade shows or FAM trips
• Exposure to health & safety documentation and risk assessments
• Experience using Procim or similar PO/financial systems