The Arts Office and Events Assistant performs administrative and clerical tasks, serves as a resource for, and supports the Arts Department Coordinator, to whom the position reports. Together they support the Music, Theater and Dance, and Visual Arts departments with day-to-day operations. The Arts Office and Events Assistant also helps prioritize and supervise several work study students.

Responsibilities

Support Arts Department Coordinator by being the first point of contact in the main office, successfully assisting visitors, and speaking knowledgeably about the Music, Visual Arts, Theatre & Dance department operations, courses and events.
Publicize multiple overlapping events for the three departments every term (design and send emails, update websites, coordinate printing and posting of publicity materials, send press releases, etc.)
Manage and oversee all Music and Theatre & Dance box office duties (manage tickets sales through Eventbrite website, hire, train and supervise work study students for box office, house manager and usher positions).
Support three departments and a busy main office by purchasing and maintaining office supplies and equipment, booking hotel rooms, submitting work orders, room reservations, catering, and transportation requests, etc.
Assist in managing the Main Office work-study students.
Other related duties as assigned by Arts Department Coordinator and department Chairs.

Requirements

Associate's degree with 3+ years of office support experience and/or a combination of relevant education, training, certifications, and/or work experience.
Excellent communication and organization skills
Knowledge of Microsoft Office Suite, Google Apps, comfortable learning new software systems
Familiarity with graphic design software and social media platforms
Ability to multitask and handle multiple projects with varying deadlines
Ability to work with a large and diverse group of individuals

Nice to have

Understanding of, interest in, and passion for Arts events, including concerts, theater performances, and art exhibitions
Experience working in, or managing, a theater or music box office

Benefits

Generous Vacation, Sick, and Personal Time
Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
Pre and Post Tax participation in a 403(b) Retirement Plan
Salary Continuation Program in the event of Disability
Tuition Exchange