UE Events & Operations Student Assistant College of Natural Sciences

This is a student assistant position within the College of Natural Sciences events team at the University of Texas at Austin. The role supports project management and operations, including maintaining project timelines, coordinating inventory, creating event collateral, and assisting with event logistics and on-site execution. The assistant works closely with the event coordinator to ensure smooth event operations across campus.

Responsibilities

• Project Management & Inventory Coordination: maintaining project timelines in Smartsheet, coordinating inventory and supplies, supporting the Event Loaner Program, and assisting with operational workflows.
• Creative & Administrative Support: create event collateral in Canva, maintain digital records and databases, and support office communications.
• Event Operations & Execution: assist with event logistics, preparation, setup, and teardown, and provide on-site support for the event coordinator and team.

Requirements

• Must be currently enrolled as a student at the University with 12 hours of coursework and in good academic standing.
• Must be based in Austin, TX, and able to work in person on campus.
• Demonstrated strong communication and interpersonal skills
• Self-motivated with the ability to follow detailed instructions, manage multiple competing tasks, and work independently on strict deadlines
• Working knowledge of Excel, Outlook, and Canva
• Strong organizational skills with attention to detail
• Ability to take initiative, communicate progress, and seek guidance when needed.
• Ability to lift and transport event materials (>10lbs) and provide on-site event support.
• Ability to work early mornings, late evenings, and weekends as required by event schedules

Nice to have

• Interest in project management, event operations, marketing, or communications.
• Experience managing multiple projects or balancing competing priorities
• Experience with project management software (Asana, Trello, Smartsheet, ect.)
• Experience planning events, leading student organizations, or coordinating outreach efforts.
• Demonstrates ability to identify problems, propose solutions, and work proactively with minimal supervision.
• Thrives in a fast-paced environment and contributes positively to a collaborative team.

Benefits

• Students in this position may choose to enroll in the UTSaver voluntary retirement programs.----
• The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.