Special Events Associate- Hybrid

The Special Events Associate supports the coordination, planning, and execution of a variety of internal and external events, including the Annual Gala, employee engagement events, and donor cultivation events. This role also assists in securing and managing in-kind donations from corporate and community partners. The Associate works closely with the Manager, Special Events, and collaborates with internal staff and external partners to ensure events are executed efficiently and reflect the organization's values.

Responsibilities

• The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and recognition), monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
• Support the preparation of event materials including briefing documents for distribution, and fact sheets for Executive Leadership.
• Assist with venue research, selection, and coordination for large-and small-scale events throughout the year for employee engagement opportunities, sporting events, volunteer initiatives, and donor cultivation events. Communicate with vendors, venues, and volunteers as needed.
• Maintain accurate attendee records, RSVP tracking, and post-event data collection for reporting.
• Process event-related invoices and billing for venues, catering, décor, and other event vendors. Contract administration post-event to ensure timely reconciliation efforts.
• Organized coordination of donation pick-ups and deliveries, ensuring the efficient use of resources across program sites.
• Provide on-site event support, including occasional evenings and weekends as needed.
• Perform other related duties as requested.

Requirements

• Bachelor’s Degree required with 2+ years of professional experience in event planning, fundraising operations, project management or in a related capacity; familiarity with the nonprofit sector a plus.
• Flexibility, creativity, and the ability to multitask.
• Experience with Raiser’s Edge, or other donor databases.
• Capable of building relationships with donors, volunteers, and program teams.

Benefits

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday