The Venue Coordinator is responsible for executing events at the arts center's facilities, acting as the on-site main point of contact during events. The role involves coordinating event logistics such as set-up and breakdown, vendor management, catering, A/V equipment and parking, while working closely with staff, security, clients and vendors. The coordinator communicates event details and timelines, ensures adherence to terms and conditions, attends events to resolve issues, and completes summary reports afterward. This part-time position sits within the Events Team and reports to the Senior Operations Manager.

Responsibilities

· Serve as on-site main point of contact for events at the Woodruff Arts Center.
· Assist in coordination of event logistics, including but not limited to: event set-up and breakdown, vendor management, catering, a/v equipment and parking arrangements.
· Work closely with Woodruff Arts Center staff and security to ensure event spaces are properly prepared and meet client needs.
· Assist in communication of event details and timelines with clients, vendors, and staff to ensure smooth execution.
· Ensure all parties involved understand and adhere to the Woodruff Arts Center terms and conditions.
· Attend events to ensure proper execution and handle any issues that may arise during the event.
· Complete summary report details following each event.
· Performs other related duties as assigned.

Requirements

· Accredited four-year college or university with a degree in Event Management, Marketing, Business, Communications, or related field.
· 1-2 years of experience in event planning and coordination, in an arts or cultural institution.
· Effective communication, excellent interpersonal and organizational skills
· Ability to work effectively in a fast-paced environment, under pressure, and problem-solve accordingly.
· Familiarity with event planning tools and software
· Strong attention to detail and ability to multitask
· Knowledge of legal and regulatory requirements for events
· Flexible working hours, including events and weekends, to attend events and meetings as required.