The Events Coordinator will coordinate all events business from the onsite client external sales team and FOH team into the catering team, inputting and reporting on sales forecasts while maximising up-selling opportunities to achieve monthly and annual budgets. The role focuses on high-quality event planning, building strong relationships with all stakeholders at the Academy, and assisting with general administration of the catering team. Responsibilities include managing event planning through Momentus, coordinating with sales and operations, planning and delivering a wide range of events, acting as the primary client contact, and preparing event documentation.

Responsibilities

Manage event planning and administration through Momentus, including event sheets, consumption reporting, financial tracking (BOB), and ensuring deadlines and SOPs are met.
Coordinate closely with sales, operations, and venue leadership to provide regular updates, forecasts, reporting, and support deposit collection where required.
Plan and deliver a wide range of events, including weddings, conferences, meetings, receptions, and dinners, ensuring seamless execution from enquiry to completion.
Act as the primary client contact, handling correspondence, site visits, tastings, upselling opportunities, event-day requirements, and post-planning coordination.
Prepare and distribute all event documentation, including quotations, menu cards, table plans, dietary information, BEO amendments, and operational briefings.
Support business development by creating new packages and offerings, promoting the venue, attending networking events, and maintaining strong venue and operational knowledge.
Ensure compliance with health, safety, legal, licensing, and company policies while maintaining professional standards and participating in training and development activities.

Requirements

Meticulous administration and prioritisation skills
Excellent communication skills (internally and externally)
Proactive and excellent time management
English Language - fluent or bilingual proficiency

Benefits

50% discount across Searcys venues
Enrolment into Searcys pension scheme
Up to 22 days annual leave plus bank holidays
Meals provided on shift when working within one of our venues
Day off for volunteering
Access to everyday discounts and communication portal
Access to gym discounts and wellbeing resources
Access to employee assistance programme and Mental Health First Aiders
Enrolment into Searcys Champagne School
Access to wide range of training and 40 apprenticeship programs
Employee Referral Scheme
Long Service Recognition
Annual Awards Ceremony