The role supports the planning, coordination and execution of tournament operations across the company's golf events in North America. Working under the Operations Manager and tournament directors, the coordinator builds and communicates operational timelines, supports vendor identification, negotiation and contracting, and helps deliver first-class on-site presentation for each event. Day-to-day work includes liaising with operational vendors, managing equipment and shipments, overseeing temporary labor, and assisting volunteer committees during load-in and load-out. The position involves extended hours, weekend and holiday work, travel, and outdoor event conditions across multiple time zones.

Responsibilities

Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.
Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first-class presentation for the operation of event.
Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.
Develop and evaluate Vendor RFPs across all tournament operations categories
Liaise with all operational vendors – including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.
Support tournament staff with overall course and operational setup
Placement and setup of temporary office trailers, POLs, and restroom trailers
Order, track, and ensure proper delivery of furniture to hospitality venues and trailers
Receive, track, and deliver shipments on-site
Assist in placement of barricade and temporary fencing on-course and in parking lots
Coordinate delivery schedule and monitor equipment drops on-site
Place on-site storage containers, ice chests, light towers, etc. per instruction from Director of Operations
Track and manage vendor fleets of golf carts and radios
Manage small crew of temporary labor for various projects
Provide load-in and load-out assistance to exhibitors and vendors
Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation
Support efforts of other IMG Events by assisting with Operational planning as assigned.
Participate in special projects and other related duties/projects as reasonably assigned

Requirements

Bachelor’s Degree in a related field required
2+ years of hands-on event operations experience, with proven success
Experience working across multiple logistical and tactical projects
Experience with the creation and delivery of detailed operational planning projects and timelines
Proven success in coordinating partner relationships including vendors, suppliers and community partners
Strong communication, presentation and influencing skills
Attention to detail; ability to manage multiple tasks simultaneously and produce high quality work
Ability to work non-traditional hours and weekends; ability to travel
Proficiency with office and relevant operational software
Collaborative in nature with a “no job is too small” attitude

Nice to have

Competency with Autocad or other plotting software a bonus

Coordinator, Golf Events

Responsibilities

Requirements

Nice to have